Job Description

Job Description

Job Description

Description:

At HBC, payroll isn’t just about numbers — it’s about people.

It’s a reflection of our commitment to our team and their families — ensuring every paycheck is accurate, timely, and handled with care. Because when we take care of our people, they can focus on what matters most. We’re looking for a Payroll Manager who shares in this belief to lead our payroll operations across a dynamic, unique, and growing organization.

About HBC Management Services – A Hana Company

HBC Management Services, a proud member of The Hana Group, is a trusted professional services firm known for delivering exceptional support across the Department of Defense, Homeland Security, and the commercial sector nationwide. With a dynamic network of operations spanning multiple states and a growing team of professionals, we provide critical services in security, base operations, logistics, administration, business consulting, engineering, IT, and facilities support.

As part of The Hana Group—a mission-driven, non-profit Native Hawaiian Organization (NHO)—HBC shares a greater purpose: to uplift and empower Native Hawaiian communities through education, cultural preservation, and economic opportunity. For over two decades, our five for-profit companies have been the engine behind this mission, combining business excellence with deep community commitment.

At Hana, we live by our values. We treat our team like ‘Ohana (family), lead with integrity (Pono), and take pride in creating opportunities that make a meaningful impact. Join us—and be a part of something greater.

Position Overview

The Payroll Manager is responsible for leading the payroll operations for our multi-state and multi-entity workforce consisting of 1000+ union and non-union employees across various industries. This role is critical to ensuring that we are meeting our commitment to our employees- which is to pay them correctly, on time, and in compliance with all Federal & State and local tax laws, company policies, service contract act and collective bargaining agreement requirements.

Key Responsibilities

Payroll Process

• Utilize Paylocity’s payroll and time and labor systems to ensure timely and accurate processing of all bi-weekly, semi-monthly and off-cycle payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses and other payroll functions for multiple company profiles
• Manage year-end processes, including W-2 review, issuance, and reconciliation
• Address employee and manager payroll inquiries promptly, professionally, and with a service mindset, providing clear explanations regarding timekeeping and or timecard discrepancies, deductions, adjustments, and general payroll issues
• Complete manual calculations and analysis for retro-payments, payouts, accruals etc.
• Process wage adjustments and tracks new hires and terminated employees
• Reconciles and transmits reports and payment of union dues, union health & welfare, and union pension to corresponding union locals, as required
• Establishes payroll policies and processes

Compliance and Reporting

• Ensure compliance with federal, state, local tax laws, company policies and procedures, collective bargaining agreements as well as specific regulations related to government contracts (Service Contract Act)
• Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
• Perform regular reviews/audits to confirm accurate employee records, including personal information, payroll codes, tax withholdings, direct deposit details, taxable benefits, and other relevant data
• Ensure timely and accurate filing of monthly, quarterly and annual payroll tax returns at federal, state, and local levels while collaborating with the payroll vendor to verify compliance with tax regulations and that tax deposits are made on schedule for all jurisdictions
• Researches and responds to any tax inquiries or notifications
• Support new business or geographic expansion efforts by assisting with payroll tax registrations and compliance setup
• Prepares reports for audits, government filings, and internal stakeholders

System Management & Process Improvement

• Manages both the Paylocity payroll, time and labor systems, and timeclocks and works with vendor to resolve issues
• Assists with system configuration- payroll codes, employee classes, custom calculations, code groups etc.
• Implement process improvements and ensures procedural documentation is updated

Team Development

• Supervises and supports payroll team members through training and mentorship
• Fosters a positive and collaborative team environment with field managers and other corporate divisions

Compensation

Between $80k-$90k depending upon experience

Education & Experience

• Bachelor’s degree in Business, Accounting, or Human Resources -equivalent combination of education/experience will be considered
• 5+ years full-cycle payroll processing for multi-state, multi-entity organization
• Experience managing a minimum of one direct report
• Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance.
• Familiarity with HR support processes including new hire, rate changes and benefit items related to impact of the payroll function.
• Thorough knowledge of payroll processes -pay calculations, garnishments, tax set-up, benefits, multi-state taxation rules, and wage & hour laws (IRS, DOL FLSA, SCA)

Strongly Preferred

• Certified Payroll Professional (CPP) designation or in progress preferred
• Experience working with Collective Bargaining Agreements and the Service Contract Act
• Prior experience with Paylocity, and Time and Labor desired.

Knowledge, Skills, and Abilities Requirements

• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem-solving skills and strong analytical skills
• Advanced Excel skills
• Ability to understand, calculate, and explain complex calculations and figures.
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment
• Customer service oriented & Team player.

We Support Your Success

We believe in providing our employees with everything they need to succeed, including:

• Comprehensive benefits options -medical, dental, vision, life, short and long term disability, supplemental life, Flexible Spending Accounts, Critical Illness, Hospital Indemnity, Employee Assistance Programs, Group Accident, + More!
• 401(k) retirement plan
• 11 Paid Holidays
• Generous Paid Time Off

HBC provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status or any other characteristics protected by law.

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